How many times in a day or week do you complete the same report or form by hand? Are you still doing transmittals, fax cover sheets, daily reports, safety logs, submittal logs, etc. by hand on copied forms?
If you are still doing them by hand every time you need to send a fax, send plans or complete a daily report, you need to reconsider the use of technology in your office.
Automating common tasks and using fillable forms for your repetitive tasks will make your life easier. Whether you are using Acrobat, Word or Excel or any other program like these, you can automate your routine forms and tasks to make life easier.
Every company that I have worked with, I have automated as many tasks as possible including labor burden calculations, WIP, daily reports, fax cover sheets, transmittals, submittal logs, change order logs, lien logs, and many other forms.
Making your employee's work smarter and not harder should be at the top of your list of priorities -- it will make your company run smoother and more profitable since you are not paying them to repeat the same task over and over by hand. It will also keep your projects more organized as long as you have policy and procedure manuals in place and your employees are following the procedures.
Take the time to get things organized now before it gets too busy again (a good thing) and these important things go by the wayside. I have many, many forms that I have created over the years and can help if you need it. Check out my book and you will see some of the things that I have made easier by automation.
PS: One of my all time favorite programs is Excel :) I have created very complex spreadsheets in Excel.
Get automated today !
Charlene S. Reed
www.MyConstructionOffice.com
How to use the forms and it's importance is clearly mentioned. WE can make forms by using MS-Excel also.it is bit interesting.
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