Keep Good Notes and Document Everything. . .

You know those little things that you think you will not forget? And then you do? And the harder you try to remember them, the harder it is to remember? We've all had those days and weeks where we just can't remember the details of something or where we put something for safe keeping.

Your records, whether they are construction project records or accounting records, should all be kept organized and you should make sure that you document everything well so that 6 months from now, you won't have to rack your brain to remember why something is different than what it should be. Have you ever come across a paper in a file that just didn't make sense why it was there -- then you remember that you put it there to remind you of some detail on the project? I know I have and I have forgotten to note on things why I had them there too a few times.

Documentation is critical when you are working no matter what the industry. You need detailed records so that your month end and year end accounting and taxes are accurate. You need to keep good records on the construction projects so that if you run into problems on your jobs, you can defend your position in a dispute or lawsuit. This includes Daily Reports, Progress Reports, Billings, Receivables and Payables, Lien Releases, Schedules, Bank Reconciliations, Change Orders, RFI's, Permits, and all other documents on your project.

If you find yourself in a situation where you are not sure what you need, you can contact our company and we can help you make sense of your requirements. My book also covers everything from the beginning of the contract through close out and warranty. It also covers accounting necessary in a construction company including labor burden calculations, break even calculations, cash flow, bank reconciliations,work in progress and other accounting issues you will face in your company.

If you are in construction, you need my book. If you know someone in construction, tell them about my book. This is the book that you will take into the trenches with you. It's easier to run a business when you have all the right information from the start. The 'Construction Administrators Handbook' will help you get through all of your construction projects with ease. The book includes everything from contracting to accounting to closing out your project. Go see the book at www.myconstructionoffice.com. I have marked the book down to almost 1/2 off it's original price to help get it into your hands.

If you are in the greater Phoenix area, we also offer on site services for consulting, accounting, training and custom spreadsheets. Follow us on Facebook and Twitter for new posts that are relevant to the construction industry. Contact us if there is a topic you would like covered. We look forward to working with you to help make your company more profitable and run more efficiently.


Charlene S. Reed, Author
Construction Administration Handbook
Owner - Responsible Business Services
"We only succeed when you succeed."