Is There a Reason to Archive Your Files at Year End?

Archiving your files at year end is a good practice and helps you keep space open in your office for new projects and new files for 2013.

Keeping your files archived is much more than just moving out the old and adding the new.  You need to have a system so that you can find things when you need them again.

Now is the time to start looking at setting up your filing system for 2013.  You should have your file labels ready to be printed including files for:

• Accounts Payable
• Accounts Receivable
• Sales Tax reporting
• Journal entries
• Job cost reports
• Deposits and other credits
• Bank Statements for each account
• Benefits plans
• Licensing, Corporations and other regulatory files
• and so many other business files.

You should have a color coding system in your office for the various file types so that you can find them easier if they are misfiled or on your desk with other files and paper.

Setting up a filing system is time consuming but well worth the effort in the long run.  It is something that you will use all year long and be in and out of many times.  Make sure you are comfortable with the filing system.

You have less than 2 months left in this year so get your filing system set up for 2013 so you are not panicking and running like crazy come December 30th.

Charlene S Reed, Author

www.MyConstructionOffice.com